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Court defers City Springs Road relocation engineering award pending procurement review
Summary
Two firms submitted proposals for City Springs Road relocation engineering; the roadmaster recommended environmental review first and the court asked staff to consult procurement counsel and return on Feb. 5 with a recommended phase‑based or not‑to‑exceed contracting approach.
Gilliam County Roadmaster Dewey Kennedy updated the court on Jan. 20 about proposals received to provide engineering services for the City Springs Road relocation.
Kennedy said two firms responded to the county’s RFP and that review by road staff and commissioners found both firms qualified. He said Anderson Perry included a schedule indicating readiness to start work in February and deliver a final design package in September, but neither proposal provided a firm total cost because final fees would depend on site conditions, wetlands mitigation, land‑survey work and other environmental constraints.
Kennedy said his priority is to complete environmental and permitting work before paying for detailed surveys or staking to avoid spending on segments that could later be constrained by wetland mitigation or other findings. The roadmaster and staff recommended starting with environmental assessment as a prudent first contract phase.
Commissioners expressed concern about awarding an open‑ended contract without legal or procurement guidance and asked staff to consult the county’s procurement attorney about standard remedies such as a phased scope or a not‑to‑exceed limit. The court held further decision until counsel can advise and asked staff to return at the Feb. 5 meeting with a procurement‑clear path forward.
