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Consultant outlines timeline for residential solid‑waste procurement; award targeted by October
Summary
Burns & McDonnell described an evaluation and procurement plan for Tulsa’s upcoming residential solid‑waste and recycling contract, including vendor interviews, draft RFP work and a target award in October to allow a 12‑month transition window.
Scott Pastornack of Burns & McDonnell presented the firm’s scope for advising Tulsa on its upcoming residential solid‑waste and recycling procurement, describing an evaluation of the current system, a stakeholder advisory group and a compressed schedule to issue procurement documents in the spring.
Pastornack said the firm will evaluate issues raised in the city’s RFP and develop a range of options for the board and the project advisory group to consider. He said Burns & McDonnell will help draft the RFP content, including scope of services and evaluation criteria, notify potential vendors and manage technical and financial reviews of proposals.
Pastornack told the board Burns & McDonnell had invited current and prospective service providers to provide confidential input and that interviews scheduled for the following day are for information only and will be aggregated confidentially. He said those vendor discussions help refine the RFP but do not preclude any vendor from later submitting a proposal.
On schedule, Pastornack described a plan to develop procurement documents with the goal of releasing the RFP in May, conducting proposal review and interviews, and aiming to award a contract by October. He said the schedule assumes sufficient lead time for the selected contractor to prepare service delivery — commonly the longest lead item because of needs such as vehicle procurement and technology buildouts — and recommended a roughly 12‑month transition period after award.
Pastornack said Burns & McDonnell will produce evaluation spreadsheets and a technical/financial “cliff‑notes” analysis to support the city’s evaluation committee and that staff will need to complete timely reviews to keep the schedule on track. He invited questions and said the consultant team will follow up via email.
