Sellersburg approves on-call work orders, insurance premium, sewer credit, YMCA pledge and JTL inspection contract

The Sellersburg Town Council on Feb. 10 approved a package of routine business items including five on‑call work orders with the town’s engineering firm, a sewer-billing adjustment for a resident, a small insurance premium increase tied to updated equipment valuations, a $5,000 donation pledge to the YMCA of Greater Louisville, and a professional services agreement for inspection and construction administration on the Ivy Tech 2 pump station.

JTL on‑call work orders: the council approved five JTL on‑call work orders with reduced not‑to‑exceed amounts compared with last year. The approved items and amounts presented in the packet were: wastewater on‑call $20,000 (previously $30,000), water on‑call $20,000 (previously $30,000), streets and stormwater $20,000 (previously $30,000), GIS services $2,500 (previously $15,000), and CCMG on‑call $20,000 (unchanged). Mike Harris of JTL explained the reductions and said the firm and staff aim to use on‑call contracts for smaller tasks while creating separate contracts for larger projects. Staff and JTL estimated the lower on‑call totals reduce potential on‑call exposure by roughly $46,000 compared with prior year levels. The motion to approve the five work orders passed by voice vote (motion by Matt; second by Terry).

Sewer adjustment: the council approved a sewer adjustment totaling $1,044.59 for a customer (listed in the record as Robert Wesley) related to a repaired water leak at 408 East Utica. Staff explained adjustments are available when a leak is documented and repairs verified; the adjustment approved exceeded the approving staff member’s authority by $44.59 and required council approval. The motion to approve passed by voice vote.

Insurance premium: staff notified the council of a $463 increase in the town’s commercial insurance premium after an upward valuation of two lift stations/booster stations; the council approved payment of the additional premium by voice vote (motion by Scott; second by Terry).

YMCA pledge: the council voted to pledge $5,000 to the YMCA of Greater Louisville, a recurring annual donation the council said has supported community access to YMCA programs, particularly for older residents. The motion passed by voice vote (motion by Matt; second by Scott).

Ivy Tech pump station professional services: the council approved a professional services agreement with JTL for construction administration and inspection for the Ivy Tech 2 pump station project. The contract is hourly with a not‑to‑exceed amount of $168,750; the construction period in the agreement references a 108‑calendar‑day contract and 225‑calendar‑day completion milestone for portions of the project. The council approved the JTL professional‑services agreement by voice vote (motion by Scott; second by Matt).

Councilors and staff said the on‑call reductions reflect a longer-term effort to move larger efforts to separate project contracts and reduce recurring on‑call exposure. Several staff members reiterated that on‑call agreements are used for small, immediate tasks and that major work will be brought to council as separate projects.