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Committee recommends contracts for extinguisher inspections and sprinkler maintenance totaling up to $900,000
Summary
The Public Works & Transportation Committee recommended that city council approve a two-year, $200,000 contract for fire extinguisher services and a three-year, $700,000 contract for fire suppression system maintenance; both measures passed the committee 3–0.
The Public Works & Transportation Committee voted 3–0 on Jan. 28 to recommend that the City Council authorize two separate agreements for fire safety work at city facilities.
Staff recommended a two-year agreement with County First Fire LLC from Feb. 5, 2025, to Feb. 4, 2027, for fire extinguisher services not to exceed $200,000, and a three-year agreement with Lanquil Fire Protection Inc. (contract term and vendor name as shown in the staff report) for maintenance, inspections and minor repairs of fire suppression systems not to exceed $700,000.
"This is a compliance issue that we have to maintain throughout the city," said Steve Hallett, assistant public works director, explaining the need for a qualified contractor to manage inspections and certifications across many locations. Ted Cuiros, facilities manager, told the committee the work requires technicians certified by the California Fire Marshal.
Committee members pressed staff for scale and procurement details. Hallett estimated "probably a couple of 1,000" fire extinguishers across city facilities and vehicles. Council members noted the request-for-bid process produced only one bidder for the extinguisher contract; staff said niche trades sometimes attract a limited vendor pool and that outreach and due diligence had been performed.
On the suppression systems contract, staff described those systems as the building sprinklers and associated automatic activation components that must be inspected and repaired to meet annual compliance and to ensure systems will function in a fire.
Both motions were moved and seconded by committee members and carried 3 to 0. Staff identified Michael Wolf as the contact for the extinguisher contract and explained the suppression contract will address about 11 facilities currently listed for repairs, including sprinkler-head replacement and corroded components.
The committee recommended moving both items to the City Council for final approval.
