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Citizen Advisory Board outlines plan, schedules meeting to develop hurricane after-action recommendations
Summary
Board members assigned tasks and set a Jan. 29 meeting to develop a hurricane after-action survey and compile resident input for a report to City Council before the next hurricane season.
The Venice Citizen Advisory Board took steps on Jan. 15 to gather resident feedback and draft recommendations for a hurricane after-action report requested by City Council.
Dr. Davis, who is leading the review, said the council’s October motion charged the board “to produce a hurricane after action review on behalf of the city's residents” and presented a draft approach that included an online survey, targeted outreach to specific groups, and a timeline aimed at delivering findings before the June 1 start of hurricane season.
Board members discussed trade-offs among methods for collecting resident input. Several members urged multiple approaches: an online survey to collect structured data, in-person public meetings to reach residents who lack internet access, and targeted outreach to businesses, homeowner associations, senior and assisted-living facilities, non-profit service providers, and hospital administrators. Board members and staff confirmed the city had limited dedicated resources for the effort and that the board should design a usable product for the city’s “wingspan” (items the city can reasonably act upon), while noting issues outside city control such as utility restoration and county debris operations.
The board agreed to a near-term process consistent with state open-meetings (Sunshine) rules: each board member will submit proposed survey questions to the City Clerk’s office by Jan. 21; staff will compile the submissions and attach them to the Jan. 29 agenda for the board to review. Board members also asked staff to solicit input from department heads about questions they would find useful. The clerk confirmed submissions and any correspondence are public records.
The board scheduled a special meeting for Jan. 29 to review compiled questions and to refine the survey instrument, with the goal of fielding the survey in March and holding additional public meetings in mid-March. City staff advised that department directors could be invited to suggest objective questions and that the draft survey should be reviewed by legal counsel for any procedural or liability concerns before wide distribution.
Members divided outreach tasks among themselves for targeted contacts (business owners, homeowner associations, rental-management groups, senior-care facilities, hospitals and tourist/hospitality stakeholders) and noted that some organizations had already debriefed with city departments following recent storms. The board asked staff to assemble related city resources—such as the 2024 hurricane guide and prior department briefings—for the survey and public-facing information portal.
The board’s next regular meeting on Jan. 29 will focus on question selection and next steps for distribution and legal review.
