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JCHS music department seeks approval to start signups for large Florida trip; board raises supervision and cost questions
Summary
District staff outlined a proposed multi-day out-of-state trip for Junction City High School’s music students — charter buses, park performances and a per-student package price of roughly $1,800 — and answered board questions about supervision, administrator participation and equipment logistics.
District staff described plans for an out-of-state, multi-day trip for Junction City High School’s music department that would use charter buses, include park passes for Universal, and require a minimum of about 80 student participants for the trip to proceed.
A presenter explained the itinerary to the board: teams would travel by charter (two buses if 80 students sign up), spend roughly a day and a half traveling each way, perform in the park on an event day, and have park access and other site visits included in the package. The presenter said the district would “lock in that price for them once they commit,” and provided a per-student package cost of “about 1,800. A little over 1,800 per student to attend,” which the presenter said would include hotel, food, park tickets and travel.
Board members pressed the presenter on supervision levels and logistics. One board member asked, “So supervision wise, we do have a supervision plan in regards to how we are supposed to when we bridal. Just like in Branson, before they even travel, all kids have to check-in their bags the night before.” The presenter said the sponsoring company (named in the record as Bob Rogers) coordinates lodging and logistics and that the district would add additional adults if the student count surpasses 100.
Board members also asked whether administrators would be included; the presenter said no administrators were confirmed because participation depends on who commits. The board discussed equipment logistics for a large group and whether families could instead fly while equipment traveled separately; the presenter replied that the charter/travel package was being managed by the tour company and that equipment handling is part of that arrangement.
The board’s conversation noted that the trip is expensive and that participation requires parent commitments and deposit deadlines. The presenter said the district could use fundraisers to offset increased costs if necessary. No separate, standalone vote on the music trip occurred in open session; the travel request was included within the consent agenda, which the board approved later in the meeting by a 7–0 roll-call vote.
The meeting record shows board members requested additional follow-up information (participant counts and supervision details) and that staff planned to update the board after spring break on enrollment numbers for the trip.
