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Commissioners briefed on Virginia FOIA and new county SOP; members raise concerns about workload and timelines
Summary
County staff delivered a refresher on the Virginia Freedom of Information Act and a new Standard Operating Guideline (SOG 09) for responding to FOIA requests involving commissioners. Commissioners welcomed clarity but expressed concerns about the five-working-day timeline, the burden of preliminary review, and handling personal records.
County staff delivered a refresher on the Virginia Freedom of Information Act (FOIA) and presented a new standard operating guideline (SOG 09) for how the county and planning commissioners should process, search and respond to FOIA requests involving commission business.
The presenter, identified in the meeting as Jason (staff member), summarized basic FOIA rules and the new guideline’s step-by-step workflow: day 1 notification, day 2 county search of loudoun.gov email accounts, day 3 commissioner review of additional sources, day 4 internal legal review of materials flagged for withholding, and day 5 formal FOIA response. “A meeting is defined as any formal meeting or informal gathering of 2 or more commissioners…
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