The Wallsburg Town Council voted Jan. 6, 2025, to select a civil engineering firm to assist the town in applying for Community Development Block Grant (CDBG) funding for planned capital projects.

Council members opened and reviewed four responses to a request for qualifications (RFQ) submitted by the Jan. 3, 2025 deadline and used an evaluation matrix to score each proposal. The council identified three potential capital projects to be considered for CDBG funding: a stormwater planning and implementation project, park bathroom remodels, and rehabilitation of the town hall chambers and building.

The panel reviewed four submittals identified in the record as Meridian Engineering, CIVCO Engineering, Porox Engineers and Sunrise Engineering. The RFQ evaluation matrix discussed at the meeting listed six scoring criteria: whether the firm identified its name; principal place of business/address; staff size and current workload; prior relevant municipal public‑works project experience; more than three references familiar with the firm's performance; and identification of the role of key individuals or consultants on the proposed team.

Members discussed familiarity with local needs, past experience on storm‑drain projects, responsiveness to town staff, and the firms' relationships with county officials as factors in their scoring. The transcript records numerical scores for the four proposals (reported on the record as roughly 20, 29, 25 and 34 points) and includes some inconsistent references to the fourth proposal's final score in the spoken record.

A motion was made on the record "to select, CITCO Engineering as our qualified civil engineer or firm from the submitted proposals to assist with our upcoming project for the CVG CDBG Funding." A second was recorded, and members in attendance responded "Aye." Immediately after the vote the minutes/transcript contains the statement, "So we hereby select ZIP code as our civil engineering firm to assist Walsburg Town in applying for CDBG funding." The record contains these two inconsistent firm names in succession; the council also directed staff to notify the selected firm and to send thank‑you letters to the other respondents.

Council staff said they would follow up with one of the respondents (identified in the record as CIVCO) to share the town's capital improvements list and to ask how the firm could support an application by the next Friday deadline. The council closed the meeting after the notification and follow‑up instructions were recorded.

Because the transcript contains inconsistent spoken references to the selected firm's name (the motion references "CITCO Engineering" and the subsequent announcement references "ZIP code"), the council's formal written minutes or the notification letter to the selected firm will be the determinative record of which firm the council actually appointed to assist with the CDBG application.

The meeting adjourned at 5:58 p.m.