Moffat County commissioners on Tuesday voted to waive the standard request-for-proposals process and awarded a $127,750 contract to Jenison Construction to replace the subroof under the fairground grandstands, citing urgency to complete repairs before spring events.

Skyler Scott, representing Moffat Grounds, told commissioners the grandstand leak has worsened and caused drywall damage during winter events. Scott said the county solicited three contractors in the fall but received two formal bids. Jenison Construction offered a Duralast PVC membrane with a 15-year warranty for $127,750; the other bid, from Charchales Construction and Insulation, proposed a TPO membrane with a 30-year warranty for $134,760 but did not include bonding in the submitted price.

Scott said the project's total budget is $130,000 with an insurance payment included; he reported the insurance payment as "24,800 and $13.51" in the hearing record (the transcript wording was unclear). Commissioners debated whether the difference in warranty and membrane thickness justified the higher bid. After a motion to waive the RFP process, the board approved the waiver and then voted to award the contract to Jenison Construction so work could begin immediately. The commissioners noted the work may uncover additional damage once the roof is opened and that the final price could change if repairs reveal hidden issues.

Commissioners and staff said only limited events are scheduled in the grandstand during the repair window and that 4-H activities and practices could be accommodated elsewhere during construction. The awards followed unanimous approval motions; the board directed staff to proceed with the contract and manage any change orders if additional repairs are needed.

No bond-inclusive final accounting was presented at the meeting; commissioners accepted the apparent urgency, noting that either membrane product would meet the functional need but that Jenison was the lower of the two bids submitted.