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Caldwell workshop reviews procurement rules and change‑order practices after pool project
Summary
City staff and councilors discussed how the city handles contract modifications and change orders — including the recent swimming‑pool bathhouse work — examined procurement thresholds and prohibited contract types, and reviewed delivery methods such as design‑bid‑build, CMGC and design‑build.
Caldwell city staff and councilors held a workshop to review the city’s procurement policy and how contract modifications are handled after a recent swimming‑pool project generated substantial change‑order costs.
Purchasing staff presented the city’s purchasing policy and highlighted the sections councilors most often cite when change orders are questioned. Raelynn, identified in the meeting as the staff member presenting the purchasing policy, summarized the policy’s approval thresholds and analysis requirements, saying the city’s policy requires cost or price analysis for procurement actions of $50,000 or more and that “the city must have cost justification supporting each change order it may issue.”
The discussion centered on whether the pool work had been correctly characterized and whether the city should have bid the bathhouse separately instead of adding it to the existing contractor’s work. Rob, who described the pool project history and operations, said the additional bathhouse work was presented during the pool…
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