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Carroll County approves cost-allocation plan to claim DHS reimbursement for local office indirect costs
Summary
Supervisors approved a county cost-allocation plan that county staff said lets the county claim about $24,681 in state reimbursements for indirect costs tied to the local DHS office; the plan lists $74,007.90 in indirect county costs.
The Carroll County Board of Supervisors voted to approve a cost-allocation plan county staff said will allow the county to claim state reimbursement for indirect costs associated with the local Department of Human Services office.
A county staff member described the plan as a way to recover a portion of overhead: the document lists $74,007.90 in indirect costs — including audit fees, liability and property insurance, unbilled building-space costs, accounting services and legal services — that can be claimed on quarterly Local Administrative Expense (LAE) reports. The staff member said the expected total reimbursement for the year is approximately $24,681.
When a supervisor asked where the figures originated, staff said the numbers are in an attachment described as a transmittal or letter and that the county will track quarterly payments and report actual quarterly results; at year end the county will receive correspondence with guidance for claiming those costs.
A motion to approve the cost-allocation plan was made and seconded; the board then voted “aye” and the motion carried. The motion and vote recorded at the meeting did not include named movers or a roll-call tally in the transcript.
County staff said they will use the approved allocation to prepare LAE claims and to report quarterly results, and will provide the board with correspondence from the local DHS reflecting final guidance and payment reconciliation.
