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Meeting approves Johnson's bid to build cemetery access road
Summary
After reviewing three bids, meeting participants voted to accept Johnson's $46,800 proposal to replace a deteriorated south-end road in the cemetery and add a drain pipe for future irrigation; funding timing described as late summer and the project is intended to establish shovel-ready status for grant purposes.
At a meeting, participants reviewed three bids and voted to accept Johnson's bid to rebuild the cemetery's south-end access road.
The winning bid, described aloud by a presenter as Johnson's at $46,800, beat proposals from Parsons ($59,000) and Cache Valley Excavation (about $47,000). "I got 3 bids. I got 1 from Parsons, 59000. Cache Valley Excavation ... we've got 47,000, and then Johnson's was 46,800," Speaker 1 said.
The work described in the discussion does not include a concrete restroom pad or building work. The project scope as presented includes removing the failing road surface on the cemetery's south end, cutting tree roots that damage the roadway, installing a new 14-foot-wide roadway with 3 inches of surface material, scraping and cleaning the base, and adding a pipe across the road to allow routing for a future sprinkler or water line. Speaker 1 said the contractor was told to "put in a pipe across in case when we do wanna go underneath of water for a sprinkler system so that we can just snake it through there." The plan also calls for navigating around existing trees and removing two trees where the new branch road will hook into the current U-shaped drive.
Speakers emphasized they would not extend the new road all the way to the highway to avoid state Department of Transportation permitting issues. As one participant noted, the project will hook into the "existing u shaped row" and go "over the south side of the tree and down and then back," and "we're not gonna try to go across ... to the highway because then we got all the ... UDOT stuff."
Contract performance history was weighed in the discussion. Multiple participants said Johnson's had previously covered the cost of repairs after hitting a culvert in another job, and Parsons required follow-up to fix earlier problems. "In the 3 instances that I've had with Johnson's, they've covered total cost on all 3," Speaker 2 said.
A motion was made to accept Johnson's bid for the cemetery project and seconded. The group voted by voice; the motion was approved and no roll-call votes were provided in the transcript. Speaker 1 made the motion and Speaker 2 seconded it.
Funding timing and the project's purpose were discussed. One participant said the bids were being collected to demonstrate the project is "shovel ready" for grant consideration; funding, if obtained, was described as likely to arrive in the summer and probably late in the season. Participants discussed that selecting a contractor at this meeting could help expedite the funding process by showing the project has a chosen builder and competitive bids.
Less-critical logistic notes included instructions for piling leftover material to the side for later removal or firewood, and a suggestion that some parking improvements or a future concrete restroom pad might be considered in later phases.
Ending notes: The group approved Johnson's bid by voice vote; the transcript does not record a roll-call tally or specific dollar commitments from local funds. Timing for when work would begin depends on receiving the summer funding and final contracting steps.
