Trotwood-Madison City School Board approves agenda and personnel items, accepts donation information and moves into executive session

The Trotwood‑Madison City School Board adopted its meeting agenda and approved personnel actions before moving into executive session.

The board convened with roll call taken by Miss Allen and recited the pledge. Marlon Howard Jr., identified in the meeting as a 2024 graduate, read the district mission statement to open the meeting.

The board recognized January as School Board Appreciation Month and presented certificates of appreciation prepared by the Ohio School Boards Association; the certificates referenced Thomas C. Patterson, president of the Association, and Dr. Kathy McFarland, chief executive officer of the Ohio School Boards Association. Board members were told arrangements would be made to photograph recipients for news materials after the meeting.

On routine business the board moved to adopt the agenda; the motion passed (mover and seconder not specified in the record). The board approved a contract described in the meeting as "for the contract of, police"; the motion passed (details of the contract and contracting party were not specified in the spoken record). The personnel agenda — described in the packet as including substitute teacher appointments and recognitions — was approved (motion passed). The presenter noted the personnel packet had been distributed in advance.

Staff reported information items: requests to seek approval at a future meeting for two out‑of‑state overnight field trips — one for a junior ROTC event in Granville, Michigan (January 31–February 1, 2025) and one for the North Central regional drone competition at Fort Meade, Georgia (noted as March 5–9, 2025). The presenter said formal approval for those trips will be requested at the next board meeting. Staff also noted a donation from an entity identified in the packet as Gated Properties Global; the presenter said the company sent a check in lieu of internships, but the exact amount recorded in the oral remarks was unclear in the spoken record and is not specified in the meeting materials.

Superintendent’s and operations updates included a note that the district had closed schools for three days over the holiday break and a reminder of the district’s process for deciding calamity/closure days, which involves operations staff, the Ohio Department of Transportation and city officials. Staff said clearing sidewalks and bus stops is the homeowner’s responsibility and that the district communicates safety guidance to families when conditions are hazardous.

Finally, a motion to move into executive session to consider personnel matters and related items passed; the board entered executive session at 6:17 p.m.

Ending: The meeting record shows the board moved into executive session; no further public actions were recorded on the transcript portion provided.