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Linn County approves $25,686 website contract with CivicPlus, $5,730 annual fee
Summary
The Linn County Commission approved a $25,686 contract with CivicPlus for a new county website and a recurring annual service fee of $5,730; commissioners also authorized the chair to sign the agreement.
The Linn County Board of Commissioners on June 23 approved a proposal from CivicPlus to design and host the county's new website, awarding quote number 93123-1 for a total initial investment of $25,686 and recurring annual service fees of $5,730.
County staff said the CivicPlus proposal includes site design, form hosting and a recurring maintenance/service fee. Chastity Ware, who presented the proposal to the commission, told commissioners the project would consolidate department pages, create a uniform document template and allow multiple department heads to edit only their own pages after training. "The initial $25,686 will be the cost of the initial investment," Ware said, and "the annual recurring cost will be $5,730" starting about a year after launch.
Ware said department heads would be trained (up to 12 people per training session) and that the county's IT staff will administer backend security and integrations. Commissioners asked about the funding source; Ware said she expected the cost to come from courthouse capital outlay but said she would confirm funding.
A commissioner moved to approve the CivicPlus proposal and authorize a signature on the agreement; another commissioner seconded. The motion was adopted by voice vote.
County staff noted the contract has an automatic one-year renewal unless the county gives 60 days' notice before the renewal date. Commissioners and staff discussed next steps including finalizing the county logo and branding before printing county brochures or rolling out promotional materials.
The commission asked staff to coordinate with CivicPlus on training schedules and to report back on exact funding source and pandemic-related timeline details as the project moves forward.
The county will begin implementing the website work and schedule department training and rollout steps with CivicPlus and county IT.
