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Wylie staff begin exploring city AI guidance; planning students to draft potential policies
Summary
Library staff reported taking an AI course and said the city will ask planning graduate students to draft guidance and implementation ideas; discussions center on staff use of generative tools and data-protection concerns.
Library staff told the Wylie Library Advisory Board that a staff member completed a six-week municipal-focused artificial intelligence course and that the city has begun early steps toward guidelines for staff use of generative tools.
"I'm a little hesitant about artificial intelligence... so I thought, well, then I'm gonna educate myself," a library staff member said, describing a course offered through a city-management organization. The staff member said the course includes history and practical implementation case studies and has prompted cross-departmental conversations.
Staff emphasized a key concern: protecting patron data. "Information you put into ChatGPT is not private," the staff member said, noting staff use generative tools to summarize long documents and to overcome writer's block but stressing the need for parameters. The staff member said they had discussed the matter with the assistant city manager.
To develop usable local guidance, staff said they have recruited a capstone team from a master's in city planning program. "He's working on his master's in city planning... they had to do a capstone project," the presenter said, describing plans to have professional city employees and students outline "guidelines, how a city can use it, how it can be implemented, what's out there." Jason Haskins, identified in the meeting as director of the planning department, is involved in that outreach.
Board members were informed this is an early-stage effort focused on research and drafting; staff said any formal policy would follow internal review. The library's use of AI so far has been framed as a productivity aid (summarizing strategic-plan responses, drafting initial text) rather than a source of final decisions.
Staff said the city does not yet have an AI policy and that the capstone deliverable will help identify next steps and possible parameters for protecting patron and city data when staff use generative tools.
