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Eureka Council hires Jones & DeMille for engineering work; discusses CivicLink and grant opportunities
Summary
Eureka City introduced engineering firm Jones & DeMille as its new on-call engineer, discussed a $15,000 assignment order cap for routine work, and reviewed potential grant opportunities including a new Community Parks and Recreation (CPR) grant and a Community Impact Board (CIB) planning request.
Eureka City Council introduced Jones & DeMille as the city’s new engineering firm and agreed to move forward with a general services agreement that would let the firm perform small tasks through assignment orders capped at $15,000 for six months.
Mayor Tony Deaver and council members heard from Dan Feckner and Matt Loredow of Jones & DeMille, who described the firm’s experience with rural communities and said they would act as a “second arm” to city staff on projects, funding searches and planning tasks. Feckner said Jones & DeMille will provide a project manager and back-up support from the Springville office.
Shay Morrison, city staff, and council members discussed using the contract structure to allow on-call work without returning to the council for each small task. Jones & DeMille described assignment orders (AO) as the mechanism to allocate funds under the general services agreement; the council discussed a $15,000 cap on AOs for an initial six-month period.
Council members and staff also discussed integrating CivicLink (the city’s online code and permitting platform) with the engineering contract. Jones & DeMille said CivicLink would be a separate assignment order under the same general services agreement. Morrison reported CivicLink set-up costs on the order of about $2,000 to establish the platform and an additional amount (discussed as roughly $2,000–$4,000) for further code improvements and ongoing work.
Staff and the firm reviewed near-term grant opportunities the city could pursue with engineering support. Morrison highlighted a new Utah Community Parks and Recreation (CPR) grant that could fund playgrounds or facilities up to $200,000 (the city-level match and the statewide funding pool were described by staff). The council also discussed submitting a planning or pavement/transportation study to the Community Impact Board (CIB); staff noted that CIB planning grants are generally 50/50 and that timing for the current CIB cycle was tight.
Council members asked Jones & DeMille to prepare a prioritized list of potential capital projects and to help scope a transportation/pavement preservation plan that could be combined with a broader transportation master plan to strengthen a CIB application. Staff and the firm agreed to return with more detailed cost estimates and a proposed AO to place on a future meeting agenda for formal approval.
No formal vote on the general services agreement or the $15,000 AO cap was recorded during the meeting; council members directed staff to place a contract/agenda item on a subsequent meeting for formal action.
