Southeast Polk board approves roof plans, fund transfers and routine business

The Southeast Polk Community School District board voted unanimously to approve plans and specifications for a junior high school and Fourmile Elementary roof project, to authorize an inter‑fund transfer to the SEP CARES fund and to carry out routine agenda items, including confirmation of upcoming meeting dates and approval of early retirements.

The board opened and closed a public hearing on the junior high and Fourmile Elementary roof projects at 5:36 p.m., with the board secretary reporting no written comments were received and no members of the public requesting to speak. After the hearing the board passed a motion to approve the plans and specifications for the projects.

Board members also moved to transfer money from student activity and school store accounts into an agency fund for SEP CARES, the district’s local charitable fund. Kevin (staff member) told the board the transfer would consolidate $2,334.33 from a student activity account and $154.26 from a school store fund into Fund 92, and said, “we just want your approval to move those monies from those activity funds and school store fund into a agency fund, which is fund 92.” The motion to approve the SEP CARES inter‑fund transfer passed on a second and unanimous roll call.

In other routine business the board confirmed its next meeting dates (motion moved by Brett; seconded by Kelly), approved an early retirement request and approved the consent agenda. All motions recorded during the meeting passed on roll calls with all members voting yes.

Votes at a glance: 1) Motion to adopt the agenda — Outcome: approved (unanimous). Mover/Second: not specified. Tally: yes 9, no 0, abstain 0. Notes: adopted as amended. 2) Motion to approve the consent agenda — Outcome: approved (unanimous). Mover/Second: not specified. Tally: yes 9, no 0, abstain 0. 3) Motion to confirm next meeting dates (January 9 and January 23, 2025) — Outcome: approved (mover: Brett; second: Kelly). Tally: yes 9, no 0, abstain 0. 4) Motion to approve early retirement — Outcome: approved (mover: Brett; second: not specified). Tally: yes 9, no 0, abstain 0. 5) Motion to approve plans and specifications for junior high and Fourmile Elementary roof projects — Outcome: approved (mover: Lori; second: Whitney). Tally: yes 9, no 0, abstain 0. Notes: public hearing held; no comments received. 6) Motion to approve SEP CARES inter‑fund transfer (student activity & school store → Fund 92) — Outcome: approved (mover: Lori; second: Brett). Tally: yes 9, no 0, abstain 0. Notes: transfer consolidates modest activity/store balances for charitable use and places a donation button on the RamMall site for ongoing giving.

The board registered appreciation for Southeast Polk student groups and community efforts during the meeting and heard informational reports from business services, the superintendent and outside consultants later in the agenda.