City staff recommends Workday for ERP replacement; seeks council authorization to proceed to statement of work

City staff recommended Workday as the vendor to replace Idaho Falls’ aging enterprise resource planning (ERP) system and asked the council on Jan. 27 to authorize moving to a statement of work and contract negotiations.

City Treasurer Mark Hagedorn and staff presented the project and said the ERP replacement would consolidate separate financial, payroll and HR systems, reduce manual Excel-based processes, and provide a unified workflow platform. Hagedorn told the council: “We’ve been on this journey for some time” and described the Workday proposal as the core of that plan.

Why it matters

The city is using multiple legacy systems for finance, payroll, accounts payable/receivable, timekeeping and other business functions. Staff argued that a modern, integrated ERP would reduce transactional overhead, improve transparency, and free staff to focus on planning and service delivery.

What staff proposed

- Vendor selection: Staff recommended Workday for financial and HR modules and ScribePoint (referred to in the presentation as Sprite Point/Scribe Point) to handle work-order and asset management integration. - Estimated cost: Staff presented an acquisition-plus-first-year maintenance estimate of roughly $3,500,000 for implementation over a 12–18…