Tuttle council approves PUD with SUP requirement, OKs contracts and $500,000 road grant; tables police records purchase

The Tuttle City Council on Oct. 28 approved a planned unit development for 2309 East Highway 37 that will require a special-use permit (SUP) for all initial and future uses, authorized several vendor contracts including a CAD integration and a janitorial agreement, accepted a $500,000 Municipal Road Drilling Activity Fund grant from the Oklahoma Department of Transportation for resurfacing work on East Tyler Drive and approved an architectural agreement for a new fire station. The council voted unanimously to table a proposed $75,036 records-management purchase for the police department pending more information about cloud costs.

The ordinance addressing the PUD review of the Patricia Smith petition for 2309 East Highway 37 was approved after councilmembers added language requiring SUP review for any current or future use on the property. The amended ordinance passed on a 3-1 vote; Mayor McLeroy opposed the measure, saying, “Can't do it. No. Item This is a terrible idea.” The council directed staff to include the SUP requirement in Section 2 of the PUD document and to work with the petitioner to ensure the language is recorded with the PUD.

Why it matters: the SUP requirement gives the city an opportunity to review specific uses proposed for the property before those uses are established, a tool council members said they wanted to avoid repeat problems with earlier developments where uses changed without adequate site controls.

Key council actions and details

PUD at 2309 East Highway 37 (Ordinance amendment) - What the council did: Approved an ordinance authorizing PUD review for 2309 East Highway 37 and amended the PUD to require a special-use permit for all initial and future uses of the property. The council instructed staff to insert the SUP requirement directly into the PUD statement and record it with the ordinance. - Vote: Mister Dixon: yes; Mister Hughes: yes; Mister Watson: yes; Mayor McLeroy: no. Outcome: approved (3–1). - Context/clarifying details: Planning staff and council discussed floodplain constraints on the rear lots, the need for aerobic septic systems on several parcels, and previous concerns about partial road construction; planning commission recommended modifying cul-de-sac length to 970 feet (code standard 500 feet can be modified via a PUD). The petitioner is Patricia Smith; the property address is 2309 East Highway 37.

Tyler Technologies / ESO CAD integration (annual contract) - What the council did: Approved a new annual contract to integrate the ESO patient-care/reporting system with Tyler Technologies’ computer-aided dispatch (CAD) system so dispatch times and mileage automatically populate ESO incident reports. - Cost: staff presented an annual integration fee of $1,750 and an initial one-time setup fee of $875 (staff said these fees are to maintain the interface and handle updates). The council expressed frustration that the cost was not included in the prior month’s full project presentation. - Vote: unanimous (Mister Dixon: yes; Mister Hughes: yes; Mister Watson: yes; Mayor McLeroy: yes). Outcome: approved. - Effect: The integration is intended to auto-populate dispatch times and mileage into ESO reports, eliminating the current manual step of saving PDFs to a network drive and then merging records later.

Janitorial services: Citywide Facility Solutions - What the council did: Approved a new janitorial contract to provide weekly cleaning at City Hall and twice-weekly cleaning at the police department. - Cost: $1,009.38 per month. - Vote: unanimous. Outcome: approved. - Context: Council members cited repeated performance problems with the prior vendor, including inconsistent cleaning of restrooms and floors.

MRDAF grant / East Tyler Drive overlay (Resolution 2025-02) - What the council did: Approved Resolution 2025-02 and the project agreement for a Municipal Road Drilling Activity Fund (MRDAF) award administered by the Oklahoma Department of Transportation to resurface a one-mile section of East Tyler Drive between North Frisco and North Cemetery. - Award: $500,000 (staff said the city was approved for the full amount available for the grant). The local match portion was budgeted in the current year; unused funds must be reimbursed to ODOT. - Vote: unanimous. Outcome: approved. - Next steps: staff said the city will submit the signed resolution and agreement to ODOT and will return to the council in March with a list of candidate roads for future grant rounds; staff also discussed possibly partnering with the county on future applications, including work along Silver City Ridge Road.

Police records-management software (Tyler Technologies) — tabled - What the council did: Voted to table the proposed $75,036 purchase of a Tyler Technologies records-management system for the police department to a future meeting so staff can get additional information about cloud-hosting costs and other recurring fees. - Vote: unanimous. Outcome: tabled.

ADG Blatt architectural agreement — North Sarah & Highway 37 fire station - What the council did: Approved an agreement with ADG Blatt (Tony Blatt, architect) for basic architectural and project services for a new fire station at North Sarah and Highway 37. - Cost: $30,600 for basic services; additional services billed per the rate schedule if required. - Vote: unanimous. Outcome: approved.

Other board actions - The Tunnel Development Authority (consent docket) and the Tuttle Public Works Authority (consent docket, including ARPA-funded lagoon rehab and substation relocation) each approved their consent dockets by roll call; both boards adjourned without additional business. Votes recorded for consent items were unanimous among members present.

What remains on the agenda - Staff will return with revised PUD language recorded in the ordinance and with updated project lists for future MRDAF grant applications. The police department records-management purchase will return when staff has costs for cloud hosting and related ongoing fees.

Speakers quoted or cited in this report include council members and staff who appeared in the public record: Patricia Smith (petitioner), Mayor McLeroy, Mister Dixon, Mister Hughes, Mister Watson, Tony Blatt (ADG Blatt), and multiple staff members identified in the record as David, Don, Sean, Aaron, Megan and Dawn. All votes and motions are drawn from the meeting record.