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Board authorizes two‑step RFQ/RFP process for school repairs and high‑wall project at Dickson County High

2173087 · January 1, 2025

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Summary

The board approved issuing an RFP for roofs at White Bluff and Stuart Burns and authorized an RFQ for the high‑wall project at Dickson County High School, allowing a two‑stage procurement meant to attract more qualified bidders.

Facilities staff presented a two‑step procurement plan for major maintenance and construction projects and the board authorized the next steps for both items on Dec. 19.

Mister Hall, facilities staff, said the district used a two‑stage approach — first a request for qualifications (RFQ) and then a request for proposals (RFP) — to attract more qualified architects and contractors for projects including roofing work at White Bluff and Stuart Burns elementary schools. Hall said the district had four firms qualify for the work; those firms will receive the RFP and bids will follow. "We've gotten 4 qualified bidders who now bid on this project. The next step is to issue the request for proposals," Hall said.

For Dickson County High School, Hall asked the board to approve issuing an RFQ for the "high wall" project at the high school; after the RFQ yields qualified firms, the district will issue an RFP. Hall and staff emphasized that no construction contract or expenditure will be approved by this action — the board is authorizing solicitation only.

Board action: The board voted to approve issuing the RFP for the White Bluff and Stuart Burns roofing/project work and to advertise an RFQ (and later an RFP) for the high‑wall project at Dickson County High School.

Why it matters: The two‑step procurement is intended to broaden the pool of qualified bidders for technically complex projects and to ensure the board has vetted qualifications before accepting price proposals. The district said four bidders qualified for the roofing/RFQ step.

Next steps: Staff will publish the RFP to the qualified bidders, receive proposals, and bring bids back to the board for award, negotiation or rejection.