Scofield council approves $16,295 pump and guide‑rail purchase, orders three‑phase pumps

Scofield Town Council approved purchase of a single‑phase pump and two guide rails for the town wet well from Xylene Company for a total of $16,295 and authorized ordering and payment for three‑phase submersible pumps at a special meeting Saturday, Feb. 15. The meeting was called to order at 12:48 p.m.

Council members discussed equipment specifications and power service before voting. The single‑phase pump alone was listed at $9,014; the guide‑rail system was described as a 20‑foot unit and council staff said 20 feet is sufficient for the wet well. Council members confirmed the $16,295 total includes shipping and related charges, and voted to approve the purchase from Xylene Company.

The council then discussed previously ordered three‑phase submersible pumps that the supplier had delivered to its warehouse in error. Staff said the supplier would hold the pumps temporarily and would refund the town if the council decided not to accept them. Rocky Mountain Power was scheduled to visit Feb. 20 to provide a bid for extending three‑phase power to the pump site; council members said they will wait for that bid before making final infrastructure changes. A Vicon representative, Aaron Terry, told attendees that if three‑phase pumps proved unsuitable, the supplier would exchange them for single‑phase pumps.

During the discussion, a staff member identified as Mike told the council he had checked pump/rail depth and said a 20‑foot guide‑rail would be sufficient. Council members also noted the town already paid a modest amount for a mini cast leak/heat detection system; that earlier payment was referenced during the three‑phase cost discussion and reduced the remaining balance due, according to staff calculations presented aloud at the meeting.

Both procurement motions were moved and seconded and carried by voice vote; the meeting record shows verbal "aye" responses but does not list a roll‑call tally in the transcript. The meeting adjourned after the votes.