Council authorizes ERP vendor selection process and sets $2.5M aside for implementation; potential increase to $3.74M pending RFP

Cupertino City Council authorized staff on Feb. 12 to begin the vendor-selection process for a replacement enterprise resource planning (ERP) system and set aside $2,500,000 for implementation and related costs, with council reserving the right to increase that allocation to the previously requested $3,744,000 if the vendor proposals demonstrate the higher amount is necessary.

Staff and Plante Moran consultants presented background and a needs assessment completed in 2023, explaining the city—s current Tyler New World system is aging, produces manual workarounds across finance and HR, and presents cybersecurity and operational risks. Staff recommended a competitive RFP and vendor selection process followed by a separate council decision to award an implementation contract. The presentation outlined core modules the city requires in a replacement system: general ledger, accounts payable/receivable, payroll…