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Committee approves delegation to business administrator for purchases below formal bid threshold
Summary
The committee added language to policy 06:10 delegating authority to the business administrator or designee to approve purchases and related contract documents up to the formal bidding threshold (about $23,000), with monthly bill lists ensuring board oversight.
Policy 06:10 was revised to grant the business administrator or designee authority to approve purchases and related contract documents up to the district's formal bidding threshold, which committee staff said is currently "somewhere right around $23,000." The committee discussed prerequisites for that delegation: funds must be budgeted and available, and the business administrator follows internal review processes.
Committee members asked whether the district is required to accept the lowest responsible bidder when a competitive process is used for non‑statutory procurements. Staff replied that the district may solicit proposals or bids and is not strictly bound to accept the lowest priced proposal if evaluation of qualifications and other factors support a different award.
Staff said the board will retain oversight because all payments appear on the monthly list of bills the board approves. The committee approved the delegation language for forwarding to the board as part of the procurement policy update.
