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Eatonville reports modest enrollment gain, begins fiscal year close work
Summary
District staff reported a small enrollment increase from September to October and described extensive year-end accounting, reconciliations and watch areas for 2024–25 fund balances.
District finance staff presented enrollment and a high-level status of year-end financial close and early 2024–25 monitoring.
Enrollment lede: district full-time equivalent (FTE) rose modestly by 0.61 from September to October, with shifts between basic education categories and an increase in Running Start (to about 70.55 from 61 last year) and Open Doors (from 17 to 30). Special education FTE rose slightly from 269 to 271.
Nut graf: staff said the district is in a routine but time-consuming fiscal close process and must reconcile more than $36 million in revenue categories, move about $1.35 million in journal entries between state- and locally-funded account codes for the levy subfund, run federal award schedules, and prepare long-term liability disclosures.
Staff said auditors and the Washington State Accounting Manual guide coding and that they are preparing apportionment reconciliations and grant accruals. The finance presenter noted the district is building its Forecast 5 model and recommended getting three months of data before relying on predictions for year-end balances.
Board members asked about special-education maintenance-of-effort rules. The presenter said small exceptions exist — if a high-needs student exits the district it can change per-pupil spending calculations, but districts would then report and justify the variance.
Staff said they are watching the general fund and capital projects fund balances closely and will prioritize projects to avoid running those funds to zero. They flagged potential constraints when grant matches require local funds and noted early 2024–25 payroll and accounts payable processing had no unusual items.
Ending: staff promised detailed open presentations on the year-end close and a spring budget meeting; the board will review November reporting to gain a clearer picture after three months of data.
