At its Oct. 27, 2025 meeting Shaker Heights City Council approved a series of ordinances, contracts and administrative authorizations. Below is a concise summary of each formal action recorded by the clerk and discussed at committee hearings or in council.

Votes at a glance (each item approved by roll call unless noted)

1) Approval of minutes — Regular meeting of Sept. 29, 2025
- Motion: Approve draft minutes for the regular meeting of Sept. 29, 2025.
- Mover: Ms. Anne Williams. Second: Ms. Bixenstein.
- Vote: Unanimous (all present voted Aye).
- Outcome: Approved.

2) Ordinance 25‑79 — Landscape and tree-lawn code amendments (third reading)
- See separate article for details. Motion: Adopt ordinance as amended on third reading.
- Mover: Mrs. Moore. Second: not specified.
- Vote: Unanimous (Aye 7 — Mrs. Kaus; Mr. Malone; Mrs. Moore; Ms. Anne Williams; Ms. Carmela Williams; Ms. Vixenstine; Ms. Bixenstein).
- Outcome: Approved.

3) Personal services contract — LinkedIn Recruiter (three-year agreement; total not to exceed $66,903.25)
- Motion: Authorize a personal services contract with LinkedIn Recruiter for recruitment services and declare emergency to continue service after 9/30/2025 expiration.
- Committee review: Administration committee and Finance Committee recommended approval; Finance Committee passed unanimously.
- Vote: Unanimous enactment and passage.
- Outcome: Approved on emergency enactment; first-year funds included in the 2025 budget.

4) Ordinance amendment — COLA and one-time bonus for nonbargaining employees (2025)
- Motion: Amend Ord. 204‑1109 to provide an additional 0.25% cost‑of‑living adjustment (COLA) retroactive to Jan. 1, 2025, and a $600 one-time lump-sum bonus for regular full‑time and regular part‑time nonbargaining employees.
- Cost estimates provided by administration: incremental cost for 0.25% COLA ~ $20,750; lump-sum bonus cost ~ $63,000.
- Mover: Mrs. Moore. Second: Ms. Carmela Williams.
- Vote: Unanimous on suspension and enactment.
- Outcome: Approved; administration requested emergency enactment to pay in 2025.

5) Administrative approval for improvements to public land — City Hall addition and renovations
- Motion: Approve administrative improvements to public land for a 1,900-square-foot addition and lobby renovations at City Hall (planning and design conditions noted).
- Planning Commission recommended approval with conditions (final landscape plan, walkway suggestion); Architecture Board and Landmark Commission reviewed and recommended with conditions.
- Mover: Mrs. Moore. Second: Mr. Malone.
- Vote: Unanimous on suspension and enactment.
- Outcome: Approved on first reading to keep design schedule on track.

6) CDSG grant application — Lynnfield RTA station stabilization ($50,000 request; no local match)
- Motion: Authorize application for and, if awarded, acceptance of a $50,000 Cuyahoga County CDSG 2026 grant for stabilization/rehabilitation work at the historic Lynnfield RTA station.
- Project estimate cited roughly $267,000 in total; the department said it has applied for other grants to supplement.
- Mover: Ms. Anne Williams (or planning committee representative). Second: Mrs. Moore.
- Vote: Unanimous on suspension and enactment.
- Outcome: Application authorized; if awarded, city will accept grant and coordinate required reviews for the landmark structure.

7) Marketing and public-relations contract — Singleton and Partners (one-year contract, renewable up to three years; $70,000/year; total up to $210,000)
- Motion: Authorize personal services contract with Singleton and Partners for marketing and outreach services beginning Jan. 1, 2026.
- Committee review: Administration and Finance committees recommended approval; selection followed an RFP and interviews of finalists.
- Vote: Unanimous on suspension and enactment.
- Outcome: Approved; funds budgeted annually in Communications & Marketing.

8) Interjurisdictional mechanic services — Fire Department vehicle/apparatus maintenance
- Motion: Authorize agreements to provide mechanic services (vehicle and apparatus maintenance) for University Heights, the Heights Hillcrest Technical Rescue Team and others as capacity allows.
- Committees: Safety & Public Works and Finance recommended approval.
- Vote: Unanimous on suspension and enactment.
- Outcome: Approved; Shaker’s mechanic will prioritize city equipment while providing billable services to partner communities and the regional rescue team.

9) Five‑year service agreement — Spectrum Enterprise gigabit circuit for Police Department (total projected cost $54,190)
- Motion: Authorize a five-year agreement with Spectrum Enterprise for a gigabit circuit under state-contract pricing (installation and monthly recurring costs outlined; total projected $54,190).
- Purpose: Support WatchGuard upgrade, cloud redaction tools and expanded bandwidth needs.
- Committees: Safety & Public Works and Finance recommended approval.
- Vote: Unanimous on suspension and enactment.
- Outcome: Approved; city intends to transition to managed cloud services with human oversight on redaction.

10) Cuyahoga County Board of Health contract — 2026–2027 public‑health services (amounts listed in memo)
- Motion: Authorize a two-year contract with the Cuyahoga County Board of Health for permitting, licensing and other public-health services (2026 not-to-exceed $263,773; 2027 not-to-exceed $295,568 as presented in the administration memo).
- Committees: Administration and Finance recommended approval.
- Vote: Unanimous on suspension and enactment.
- Outcome: Approved; contract continues the city’s relationship with the County Board of Health for inspection, disease reporting and other services.

Notes on procedure

Most items were reviewed and recommended by the relevant standing committees (Administration; Finance; Safety & Public Works; Planning) prior to council consideration. Where the administration requested it, council approved several items on first reading and enacted some as emergencies in order to maintain schedule or continue uninterrupted services (for example, the LinkedIn recruiter contract and the Spectrum circuit).