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Denton City staff outline year-end finance and procurement deadlines
Summary
City finance, accounts payable and purchasing staff reviewed key year-end deadlines and procedures for invoice receiving, accruals, requisitions and purchase orders to ensure expenses are recorded in the correct fiscal year.
Denton City finance and procurement staff on an afternoon meeting reviewed year-end deadlines and procedures staff must follow to record expenses in the current fiscal year, including invoice receiving, purchase order handling, and cutoff dates for requisitions and payments.
City officials said these steps matter because missed receivers or late invoices can shift expenses into the next fiscal year and affect departments' budgets and the city's legal appropriations. “Returning in invoices, we need everything by September 29,” Accounts Payable staff member Ashley Adams said, summarizing the primary receiving cutoff. Controller Becky Pugh added, “You have until 10:00 to go out and receive those,” referring to the JDE receiving action that records expenses to the fiscal year.
Staff emphasized a sequence of deadlines and practices that departments must follow. Invoices should be sent to the Scanman invoice…
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