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Denton City issues year-end deadlines for invoices, purchase orders and JDE cutoffs
Summary
Denton City finance and procurement staff told department personnel to meet Sept. 29 and Sept. 30 year-end deadlines for receiving goods and shutting down the city'9s JDE system, warned of accrual thresholds that can shift expenses into the next fiscal year, and outlined procurement and purchase-order practices ahead of the fiscal-year close.
Denton City finance and procurement staff advised department personnel on year-end processing and deadlines, emphasizing that invoices and receiving must be completed by Sept. 29 to record expenses in the current fiscal year and that the JDE financial system will be shut down Sept. 30 for year-end processing.
Matt Hamilton, executive director of finance, opened the presentation by saying the session would cover "year end procedures related to finance, and procurement." Ashley Adams of accounts payable told attendees that "All invoices can be sent to Scanman" and that departments should format submissions with the vendor name and PO number and indicate whether items have been received. She also said the department uses the Q&A function inside JDE as its formal communication channel for invoice questions.
Becky Pugh, the city controller, explained how receiving items in JDE affects which fiscal year records expenses. "You have until 10:00 to go out and…
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