Commission OKs switch to TimeClock Plus payroll system, cites multi-site savings

St. Francois County commissioners voted to move the county's time-and-attendance system to TimeClock Plus (TCP), approving a five-year contract with year-one costs the commission recorded as $48,449.79 and an ongoing annual cost discussion that included $14,442.84 for subsequent years.

County staff presented TCP as a lower-cost alternative to the Tyler ESS system after a vendor quote for Tyler showed substantially higher recurring fees. Staff said TCP can integrate with Tyler for payroll import and can support multiple clocking options, including mobile phone punches, badge swipe, or fingerprint clocks; the vendor had quoted the highest option (fingerprint) for planning purposes. Staff estimated typical implementation will be completed in fewer than 120 days and noted initial-year implementation costs are included in the year-one total.

Commissioners asked several implementation questions: how on-call or field employees (for example, deputies) would clock in for emergency calls, whether employees could be required to use fingerprint readers, and how supervisors could correct missed punches. The sheriff said deputies can clock in from patrol car MDTs (mobile data terminals) or mobile phones and that supervisors will retain approval authority and override capability; staff said supervisor edits and override logs would be part of the implementation.

A motion to adopt TCP in lieu of Tyler ESS for the described costs and contract term was made and approved by voice vote. The transcript does not list a roll-call tally in the public record.