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Mount Pleasant council approves $620,285 invoice register and several requisitions and change orders
Summary
City council approved the invoice register covering Dec. 6, 2024–Jan. 10, 2025, and voted on multiple requisitions and a cemetery change order after brief discussion about vendor errors, procurement practices and building maintenance.
Mount Pleasant City Council on Jan. 14 approved its invoice register for Dec. 6, 2024, through Jan. 10, 2025, in the amount of $620,285.08 and took several additional administrative votes, including a requisition for a tire balancer and a change order for the city cemetery restroom project.
The council discussed several line items before the vote, including an invoice tied to a tree removal dispute that staff said was resolved with vendor reimbursement, a recurring software/meters charge to Landis Technologies described as metering/metering services, and an annual audit fee the council noted should be requisitioned in advance even though it is a budgeted expense. Council members also discussed energy costs for city-owned buildings and vendor invoicing errors in recent months.
Council members approved the invoice register after a motion from Council member Lynn and a second from Council member Kate. Roll call votes were recorded as “yes” by Lynn, Russ, Rodney and Kate; the clerk completed the tally and the motion passed.
Votes at a glance (recorded motions and outcomes) - Invoice register dated 12/06/2024–01/10/2025, amount $620,285.08 — motion to approve by Lynn; second by Kate. Roll call recorded Lynn: yes; Russ: yes; Rodney: yes; Kate: yes. Outcome: approved. - Requisition to NAPA for a tire balancer (requisition number as read in the meeting: 202501141659 / 2025011441659; amount given in discussion: $10,873) — motion by “Volley”; second by “Rondy.” The clerk recorded the motion as by Volley, second by Rondy; roll call recorded Russ: yes; Randy: yes; Kate: yes. Outcome: approved. - Requisition for Holtson Drive shop doors (requisition number 202501141700; amount presented $9,069) — discussion of quote and labor; council members asked that two additional bids be obtained. The item was discussed and staff agreed to solicit two additional bids; the item was not approved at this meeting. - Transaction register 12/01/2024–12/31/2024, amount $368.68 — motion to approve made and seconded; roll call recorded and the motion passed. - Change order for Mount Pleasant City Cemetery bathroom — additional amount discussed at $8,940 and later described in motion as $8,950; the council approved the change order. The clerk recorded a motion and roll call votes (recorded as Russ: yes; Roni: yes; Kate: yes). Outcome: approved. - Ordinance establishing the North Sanpete Arts Council as a Mount Pleasant City entity (Mount Pleasant City Ordinance 2025-01) — discussed at length (see separate article). Council voted to adopt the ordinance; roll call recorded Lynn: yes; Russ: yes; Brandy: yes; Kate: yes. Outcome: approved.
Council discussion flagged two recurring procurement/process issues: (1) the city is paying some large invoices (audit work) that are budgeted but that staff agreed should be processed through requisitions before work begins, and (2) some vendor name/address errors led to duplicate or misdirected payments; staff said they were correcting those on a case-by-case basis.
Council members also debated whether to buy an in-house tire balancer or continue outsourcing balancing to local tire shops. Proponents pointed to long equipment life and staff time saved; opponents raised payback-period and usage questions. After discussion the council approved the NAPA requisition for the balancer.
The meeting record shows some numerical inconsistencies in the spoken amounts for a few items (for example, the cemetery change order was discussed with both $8,940 and $8,950 stated at different points). The article reports amounts as stated during the meeting and flags where the council directed staff to update ordinance dates or correct procurement paperwork.
The council asked staff to obtain additional bids where vendors or labor costs appeared high and to tighten requisition procedures for annual obligations going forward.
Ending: Council members said staff will follow up with corrected vendor paperwork, additional bids where requested, and updates to ordinance formatting or dates; several items will return to council once those clarifications are complete.
