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Parks staff present updates to Policy 17-35 on county facilities and land use; fee corrections noted
Summary
Parks staff provided a short presentation on revisions to Policy 17-35 governing use and rental of county facilities and land, describing fee and administrative changes including vendor permits, family rates and inclusion of the Los Alamos Airport meeting room.
Parks and Recreation staff presented revisions to County Policy 17-35, which governs the use and rental of county facilities and land, and noted several administrative and fee updates.
“Policy 17-35 is the county policy which governs the use and rental of our county land- facilities and land,” said Lynn Lindstrom, who presented the review. Lindstrom said the policy’s last comprehensive update was in 2021 and that the current package focuses largely on clarifying language, streamlining classifications and adjusting a limited set of fees.
Key changes explained by staff include combining prior personal and business rates into a single rate (with an exception for summer-concert vendors), adding fees and permitting guidance for mobile food vendors (community development issues remain relevant), and offering free or discounted access to the aquatic center, ice rink and golf course for foster families and children in CYFD custody. Staff also added a small meeting room at the Los Alamos Airport to the appendix of rentable facilities; the airport’s room is currently free to community users and now appears in the fee document.
Staff noted a published attachment contained an incorrect fee after the packet was posted; the corrected page was distributed at the meeting and the correction changed a fee item from $2.50 to $2.00.
Board members asked for clarification about the applicability of the policy to contractors. Lindstrom said contracted organizations operating under negotiated county contracts often have terms that supersede the standard fee schedule. “Any of our contractors that hold the county contract may have different structure than what’s in our policy,” she said, noting contracts can include explicit rental privileges (the Historical Society was offered as an example of a contract that permits rental use without fee).
Staff said priority-of-use language gives precedence to county-hired contractors when appropriate, but encouraged members to follow up by email for further text clarifications.
Why it matters: the updates are intended to modernize and clarify how county spaces and land are scheduled and charged, add explicit vendor-permit language, and expand documented benefits such as foster-family access. No contested fee increases were reported at the meeting.
