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Trustees ask staff to research an AI policy for village operations and public-facing tools
Summary
Trustees asked village management to research an artificial intelligence policy for staff and public-facing uses, citing FOIA, public-safety and accuracy concerns; Manager Harling said no village-wide AI policy currently exists and staff will seek details for a future discussion.
Village trustees raised the topic of artificial intelligence in new business on Jan. 27 and asked staff to research policy options for village use of AI in resident services, FOIA processing and public-facing tools.
Trustee comments: Trustee Kumar said the board should craft an AI policy and involve legal counsel because the technology raises legal and operational questions. Trustee Kumar noted residents increasingly rely on AI and that disclaimers may not be sufficient without policies that direct staff on accuracy, disclosure and permitted uses.
Staff response: Manager Harling said the village does not currently have a formal AI policy governing staff use or public-facing services. He asked trustees for guidance on the scope of a desired policy and agreed to bring information back; Harling said he will draw on contacts from the Illinois Municipal League and a leadership conference he plans to attend where AI was discussed.
Next steps: Trustees requested a discussion item at a future meeting. Manager Harling said staff will develop background material and suggested involving legal counsel when drafting specific policy language.
Ending: The board did not adopt a policy at the meeting; members directed staff to prepare background and possible policy frameworks for a future discussion.
