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District proposes four-year iPad lease to refresh k'12 student devices; first payment to affect FY26 budget
Summary
The district plans to bring a four-year Apple iPad lease to the board for approval to refresh K'12 student devices; the technology office said prior leases have concluded and the FY26 budget will need an appropriation for the first-year lease payment.
The district's technology office asked the board to approve a four-year lease to refresh student iPads for grades K'12. Presenters said all previous Apple leases ended at the same time, requiring a full fleet refresh rather than partial overlapping leases.
Procurement and terms: the proposed arrangement is a four-year lease with four equal payments at 0% financing. Presenters provided an itemized quote including devices and required management licensing (Jamf for mobile device management) and said Apple sole-source documentation accompanies the packets because Apple is the only legitimate vendor for new Apple iPads.
Inventory and buyback: presenters said recently purchased iPads (about 500 devices bought the prior year) will remain in fleet inventory to meet breakage and new-enrollment needs. The district said it expects to have several hundred backup devices to start the next school year. The vendor buyback option after four years depends on returned devices meeting a-grade condition criteria; the district said it typically solicits buyback bids from multiple authorized resellers before final disposition.
Licensing and management: the purchase includes Jamf device-management licenses in available bundles that require a three-year and a one-year license to cover the full four-year term. The quote also includes device cases that the board had approved previously because of lead times for manufacture.
Budget impact: administrators said there are no outstanding lease payments from earlier Apple leases; those were covered with federal ESSER funds. However, the new lease's first-year payment will need to be accounted for in the FY26 budget. The administration estimated a first-year budget requirement of about $756,000 to cover the new lease payment and said the figure will be included in FY26 budget development.
Next steps: the administration will place the four-year lease for board approval at the Jan. 28 meeting and will finalize device counts and inventory disposition once the board acts.
