Board of Public Works approves change orders, contracts and project amendments; summary of votes

The Indianapolis Board of Public Works on June 25 approved a series of contract actions, change orders, professional services agreements and amendments during a single meeting. The votes were taken by voice and recorded as carried with no oppositions.

Key approvals at a glance

Bridal Ripple Outfall Rehabilitation — approved DPW staff recommended and the board approved Change Order No. 1 (final) for project WQ-22010, Bridal Ripple Outfall Rehabilitation, with Scenic Construction Services, Inc. The change order decreases the contract by $63,311 for a new not-to-exceed total of $92,989 and adds no days to the substantial or final completion dates. The change covers quantity adjustments and final quantity reconciliation. The motion was moved and seconded during the meeting; the voice vote carried.

Condominium containerized collection — approved The board approved a new services agreement for containerized collection of solid waste from condominiums to Lakeshore Recycling Systems LLC, with an agreement expiration date of Dec. 31, 2030. DPW staff said the contract covers roughly 4,300 condominium units countywide that require specialized collection. The board approved the award by voice vote.

Pennsylvania Street over Williams Creek — amendment approved The board approved Amendment No. 1 to professional services agreement BM-04-074 (Pennsylvania Street over Williams Creek, STBG FY2024) with Clark Dietz, Inc. (contract presenter named Clark Deats in the packet). The amendment increases the agreement by $77,854.78 for a new not-to-exceed total of $247,665.98, adds time to complete requested inspection work and extends the agreement expiration date to Dec. 31, 2025. Staff said construction was delayed by utility relocations and that the road is now 99% complete; the amendment covers additional inspection and closeout services.

Fleming Gardens and West Washington Street rehabilitation — amendment approved The board approved Amendment No. 2 to contract number 19916 with Lochmuller Group, increasing the agreement by $1,052,300 to a new not-to-exceed total of $4,338,500 and extending the contract to Dec. 31, 2030. The amendment covers additional design work for two interrelated projects: West Washington Street reconstruction (Lyndhurst Drive to Holt Road) and the Fleming Gardens neighborhood drainage project (roughly bounded by Holt Road, Auburn Street, Bertha Street and Vandalia Avenue). Staff told the board the Washington Street work will likely be bid in fall 2025; Fleming Gardens may be phased with phase 1 bid in fall 2026.

Saturday drop-off operations — approved A new services agreement for operation of the Saturday drop-off site (2700 S. Belmont) was awarded to Republic Services of Indiana LP, with a total not-to-exceed amount of $1,455,556.40 and an agreement expiration date of June 30, 2030. The site operates Saturdays, 8 a.m.–4 p.m.; staff said fees for residents are $5 per pickup truck and $2 per carload. Republic has operated the site under previous contracts.

Tire collection and disposal — approved The board approved a new services agreement for collection and disposal of tires with Liberty Tire Services of Ohio LLC, expiring June 30, 2027. DPW said federal and state regulations prevent tires from being disposed in the regular landfill stream; Liberty proposed multiple disposal and recycling methods and a lower price than the prior contract.

Fountain Square area drainage improvements — professional services agreement approved The board approved a new professional services agreement for inspection of project SD-32014 (Fountain Square area drainage improvements) with CTL Engineering, Inc., not to exceed $1,150,058.42 and an agreement expiration date of Dec. 31, 2027. The project includes a new trunk storm sewer along Shelby Street sized to accept future connections from areas now on combined sewer and is timed for substantial completion April 15, 2027. Staff said construction costs are roughly in the $12 million range and that inspection fees typically approximate 10% of construction cost.

How the board voted Each item above was moved, seconded and approved by voice vote during the meeting; the transcript records “aye” and no oppositions for the motions reported on June 25.

Notes Presenters at the meeting included DPW staff Jason Watt (construction administration), John Bowen (chief engineer), and Sean Brock (deputy director, solid waste). Several routine professional services agreements and amendments included participation commitments to subconsultants (for example, CTL’s XPE participation noted in the board memo).