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Board approves $988,917 contract to replace Trinity Drive primary electric line; 20% contingency authorized
Summary
The Board of Public Utilities voted 4–0 to award bid 25‑45 for the Trinity Drive primary electric replacement to Double Eee LLC for $988,917.01, with a 20% contingency ($197,783.40) and a six‑month contract term; work will trench under sidewalks and require localized traffic control.
The Board of Public Utilities on June 25 voted unanimously to award bid number 25‑45 for the Trinity Drive primary electric replacement to Double Eee LLC for $988,917.01 plus a 20% contingency of $197,783.40 and a six‑month contract term. The board instructed staff to forward the award to legal counsel for contract execution.
Why it matters: the project replaces aging direct‑buried primary conductors that have caused repeated faults in a dense residential corridor and will improve reliability for customers in the southwest townsite and for critical customers such as the medical center.
Project scope and route: Electric distribution staff said the work begins at the intersection by the gas station and proceeds west to Timber Ridge, running principally under the sidewalk because an existing conduit corridor behind the curb is not available. The work will replace deteriorated underground conductors that feed apartments, the LA Medical Center and other critical loads and will connect to recent work on Oppenheimer Avenue.
Traffic and construction impacts: staff said the contractor plans rolling, localized traffic control using the center turn lane as a buffer zone; work will not take the entire roadway at once. Sidewalk closures are expected while trenching proceeds. Staff attempted to coordinate with Comcast, and the contractor will stage work in short runs to minimize duration of impacts.
Contract award and vote: the board moved to award the contract to Double Eee LLC, with the stated bid amount and 20% contingency. The vote was recorded via roll call: Member Hunter — yes; Member Hollinger — yes; Member Stromberg — yes; Chair Jerry Gibson — yes. The motion passed 4–0. Staff said the project budget used carryover funds because related Oppenheimer work used prior allocations.
Schedule and procurement notes: staff said they had one responsive bidder; staff allowed additional schedule buffer to account for weather and holidays. The contract term is six months; staff expect to complete the work before winter weather impacts the corridor.
Board comments: several board members recommended considering non‑metallic riser materials on future projects (fiberglass conduit) to reduce bonding and corrosion issues. The board also asked staff to coordinate closely with NMDOT and to minimize sidewalk and traffic disruptions.
