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Lombard trustees approve consent agenda covering payroll, contracts, traffic and tax code items
Summary
The Village of Lombard Board of Trustees approved a consent agenda on Feb. 20 that included payroll and accounts payable, traffic-code parking prohibitions, multiple construction change orders and tax-code language tied to a 2006 referendum; trustees recessed to executive session after the vote.
At its Feb. 20 meeting, the Village of Lombard Board of Trustees unanimously approved a consent agenda that included routine payroll and accounts payable, multiple contract change orders for public-works projects, an amendment to the village's traffic code and language to implement a non-home-rule sales and service tax.
The consent agenda contained three accounts-payable items: $193,924.92 for the period ending Feb. 7, 2025; $1,148,386.73 for the period ending Feb. 14, 2025; and village payroll of $1,065,920.60 for the period ending Feb. 8, 2025. The board also approved several public-works change orders, grants, a final plat and contract awards included on the committee recommendations.
Why it matters: The approvals move forward capital and maintenance projects in Lombard, finalize routine payroll and vendor payments and implement several project schedule and budget adjustments that officials said had been vetted by committees.
Major items included in the consent package: - An amendment to the Lombard Traffic Code to add parking prohibitions: on the north side of Magnolia Circle from Cherry Lane to Lilac Way and the east side of Cherry Lane from Wilson Avenue to the north dead end. - Ordinance language to implement a non-home-rule municipal retailers' occupation tax and a non-home-rule municipal service occupation tax pursuant to Public Act 103-0781 and to suspend collection of taxes approved by the March 21, 2006 referendum, as described by staff. - Multiple sanitary- and combined-sewer lining program change orders, including a final balancing change order with a decrease of $341 and a combined-sewer change order adding $7,586.33 to the contract with Vortex Lining Systems to account for two time-and-materials billings and pay-item balancing. - A contract extension for the East St. Charles Road sidewalk improvement project that extends substantial completion from Dec. 31, 2024, to July 22, 2025, with RW Duntonman Company. - A final balancing change order for the Downtown Sidewalk Improvement Project reducing the RW Duntonman Company contract by $116,167.44 (approximately a 4% reduction from the current contract amount), reflecting reduced pay-item quantities. - A $25,000 increase to the right-of-way tree-and-stump removal contract with Homer Tree Care, reflecting additional quantities after the village received a USDA grant through the Morton Arboretum Community Resilience Through Trees Initiative (CRTI). - Authorization to execute an amended Illinois Public Works Mutual Aid Network (IPWMAN) agreement to continue membership under revised bylaws. - Economic and Community Development Committee recommendations that were placed on the consent agenda, including: an amendment to a business-retention, economic-incentive and sales-tax agreement for Prairie Food Co-op addressing project completion deadlines; a facade grant with an accessibility component for O'Neil's Pub; and a downtown business grant for an awning for the proposed Vibe Cafe at 22 W. Saint Charles Road. - A request to waive bidding and award a snow- and debris-hauling contract to Utility Transport Company of Oak Forest, Illinois, with a not-to-exceed amount of $96,870 reported by staff. - Approval of the final plat of subdivision for Yorktown Reserve (230 Yorktown Center), as requested by staff.
Board action and vote: The board voted by roll call to approve the consent agenda. Trustees recorded aye votes (names recorded in the meeting roll call included Trustee Levesque, Trustee Anthony Puccio, Trustee Dudek, Trustee Militello, Trustee Wagner and Trustee Bochner). The presiding officer then called for a motion to recess to executive session for purposes of negotiation and pending litigation; that motion passed on a roll call vote.
Background and next steps: Several of the change orders reflect final balancing quantities or additional work tied to grant-funded efforts or schedule adjustments. The traffic-code amendment and tax-code ordinance language were presented on first reading or as committee recommendations and were included on the consent agenda for board approval. Items transmitted for final consideration at future meetings include items that require additional public hearings or final ordinance readings.
The board recessed to an executive session after the meeting to discuss negotiating matters and pending litigation.
