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Commission discusses ‘Uncorked’ Founders’ Day plans, vendor rules and timeline
Summary
Commissioners discussed plans for a Founders’ Day / Uncorked wine event for late spring, vendor-selection rules set by the city, inventory of promotional materials and next steps for applications and coordination with Parks and Rec.
At the Dec. 2 Downtown Estacada Commission meeting members discussed initial planning for an “Uncorked” Founders’ Day wine-and-food event in late spring and confirmed vendor-selection and permitting rules that will govern the event.
Heather and other commissioners described a format similar to Oktoberfest: a one-day street festival with wine vendors, food vendors and vendor booths. Participants repeatedly said the event is intended as a daytime, adult-focused festival with family elements possible. The group discussed a tentative calendar date that several participants had recorded in their calendars as “30 first” (participants did not clearly confirm the calendar date during the meeting).
Vendor rules and approvals: Commissioners reiterated that the city’s vendor application and form—previously approved by the city attorney—must be used for the event. Organizers said the application cannot be used to hand-select vendors; applications will be processed on a first-come, first-served basis and any preferences for local vendors would not be permitted under the current guidance. The commission noted they have a finite number of booth spaces (speakers recalled numbers in the 20–40 range but did not confirm an exact count during the meeting) and advised potential wine vendors to be ready for a cutoff when spaces are full.
Logistics and materials: Commissioners said they have remaining inventory from earlier events — wine glasses, tokens, bags and shirts — and discussed reviewing that stock in January or February and setting application deadlines in March. The commission noted that Parks and Rec will be a partner for the event and that the Chamber or volunteers may help coordinate food vendors and wine walks.
Next steps: Commissioners agreed to keep Uncorked/Founders’ Day on future agendas, inventory existing materials, confirm a final date and prepare the vendor application for public release in the spring. The city attorney–approved vendor form will be adapted with the event name, date and contact details and sent for final review.
No formal votes or final approvals for the event date or vendor list were recorded in the transcript.
