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Estacada schedules family movie night Dec. 14; vendors, seating and fire‑code limits set
Summary
Commission picked Dec. 14 for a family movie night showing Elf, set vendors at 5 p.m., movie at 5:30 p.m., with a 100‑person room limit and a recommendation that attendees bring blankets or chairs.
The Estacada Parks Commission set plans on Nov. 20 to host a family movie night on Dec. 14 with vendors opening at 5 p.m. and the screening scheduled to begin at 5:30 p.m. in the Wade Creek community room.
Commissioners agreed the event will be free to attend, with food and snacks available for purchase. Vendors were asked to be listed on the event flyer and social posts; the commission said a finalized vendor list and event text should be provided in time for the city newsletter deadline (materials due by Monday before publication).
Set‑up for vendors and the event is planned to begin at 4 p.m.; volunteers and commission members will assist with chairs, tables and vendor placement. The commission noted the community room’s fire‑code limit of 100 people and that the room contains 24 fixed chairs; organizers were advised to tell attendees to bring blankets or low chairs for floor seating and to consider borrowing additional folding chairs from local event equipment if necessary.
Commissioners discussed vendor payment methods and signage: some vendor groups accept only cash, while others provide card or Venmo/Square options. The commission advised including a note on the flyer to encourage attendees to bring cash as a backup.
A motion to show Elf on Dec. 14 was made and seconded during the meeting; commissioners proceeded with planning after the motion was seconded. No formal roll‑call vote was recorded in the transcript; staff said they would post the event as a city calendar item, create a flyer and circulate it for social media sharing. Commissioners also agreed to a 4:30 p.m. on‑site vendor set‑up time for those who requested it.
Logistics discussed included parking, the existing projector and audio system in the community room, and optional additional sound equipment a commissioner volunteered to bring. The commission recommended including vendor details, food availability, seating guidance and any card/cash notes on the flyer and in event posts to avoid last‑minute confusion.
Commissioners assigned follow‑up tasks: staff will email vendors to confirm attendance and payment options, produce a one‑page flyer or JPEG for social media, and include event details in the upcoming city newsletter.
