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Coffeyville approves move to Edmunds GovTech financial software; 18-month implementation planned
Summary
The Coffeyville City Commission voted unanimously July 22 to authorize the city manager to sign a sales-order agreement with Edmunds GovTech for a web-based municipal financial and accounting system, citing long-term licensing savings and an 18-month implementation window that will overlap existing software.
The Coffeyville City Commission on July 22 approved a resolution authorizing the city manager to execute a sales-order agreement with Edmunds GovTech to replace the city’s current Tyler Technologies financial software.
Director of Finance Martin Cummings told commissioners the city has used the Encode (Tyler Technologies) platform since 2005 and that annual licensing and maintenance costs are projected to rise to about $143,000 per year if the city stays with Tyler. After demos and a cost-benefit analysis, Cummings said staff selected Edmunds GovTech because it offered comparable features at lower ongoing and implementation costs.
Cummings said the city expects an 18-month implementation period and a target go-live of Jan. 1, 2027, but added the exact date will depend on “the business mapping process” completed during implementation. He told the commission the switch should produce roughly $51,000 in annual savings beginning in 2027 and about $121,000 in implementation savings compared with remaining with Tyler.
Cummings said municipal court software will remain with Tyler Technologies because Edmunds does not offer a municipal court product; the city expects to keep the court platform as a standalone product.
Commissioners and staff discussed transition risks and budget timing. Commissioner Andrew and others warned that data mapping and utility-billing data can complicate migrations; Cummings acknowledged that some overlap is unavoidable and said the vendor agreed to a payment schedule to reduce upfront budget pressure. Cummings also said training would start about 45 days before go‑live and that some overlapping licensing costs will be carried during the implementation period.
On cybersecurity, Cummings said Edmunds operates in a cloud environment (he believed Amazon Web Services) and that the city would receive standard cloud redundancies and protections; he cautioned nothing is foolproof.
Vice Mayor Van Oster moved to approve the resolution authorizing the agreement; Commissioner Jones seconded. The motion passed on a voice/roll-call vote with Mayor Maples, Vice Mayor Van Oster, Commissioner Faulkner, Commissioner Jones and Commissioner Hendricks voting aye.
Commissioners requested the finance office continue to monitor implementation risks and, as needed, budget for temporary support during cutover.
