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Board asked to solicit bids for commissioning agent for Lincoln Elementary HVAC project
Summary
District staff recommended soliciting quotes for a third‑party commissioning agent to validate HVAC and building automation systems at Lincoln Elementary; staff estimated the commissioning cost at about $50,000–$60,000 with energy and maintenance savings over time.
District facilities staff recommended the board authorize staff to solicit quotes for a third‑party commissioning agent to oversee and test the new HVAC and building automation systems being installed at Lincoln Elementary.
Josh explained that the scope and complexity of the HVAC and building automation installation—described as substantially different from the previous system—make third‑party commissioning customary. He described commissioning as a process that verifies systems are designed, installed and functioning properly and cited the American Society of Mechanical Engineers’ figures that commissioning can reduce energy use by 4 to 13 percent in new systems.
Josh provided a rough estimate that hiring a commissioning agent could cost in the $50,000–$60,000 range. He said savings from improved efficiency and reduced maintenance could pay back the commissioning cost over time and that the construction budget already allocated for the project included an allowance for commissioning.
Board member Tim moved to place the informational item on the next meeting agenda as an action item so the district could solicit bids; board procedure requires that an informational item moved to action be placed on the next meeting agenda with public comment before any contract vote. Board members discussed a short solicitation timeline (about two to four weeks) and agreed the solicitation could be completed in time for the next meeting’s packet if the board approved moving the item to action.
The board agreed to the solicitation step and instructed staff to prepare a request for quotes to multiple commissioning firms, then return with results and a recommendation for a contract vote.
