Sweetwater approves APAC Harrison low bid of $248,555.50 for Hawkins and Linwood repaving, authorizes contract execution

The Sweetwater City Council approved awarding the state-surface-transportation-funded (STP) repaving contract for Hawkins and Linwood to APAC Harrison, the apparent low bidder at $248,555.50, and authorized staff to execute contracts once Tennessee Department of Transportation (TDOT) completes its concurrence and returns the executed contract package.

Jessica, a city staff member who reviewed the bids, told the council that bids were received from APAC Harrison (apparent low bidder), DuraCap Asphalt, Rogers Group, and PRI of East Tennessee (PRI was not present at the bid opening). Cannon and Cannon served as the city's consultant and opened the bids. Jessica said TDOT had concurred that APAC Harrison met the bid specifications.

The project will use federal STP funds administered by TDOT, with the city providing a 20% local match from state street-aid funds; staff reported the match is budgeted. Council members voted to approve the low bid and to let staff proceed with contract execution rather than convene a separate called meeting when TDOT returns the executed contracts.

Jessica summarized implementation steps: the city will send an award letter to APAC Harrison, forward the bid and contract package to TDOT for concurrence and contract preparation, and return executed contracts through the city's standard signature process involving the city manager, TDOT and contractor.

Council authorized staff to execute the contract after TDOT approval to avoid a separate called meeting; a staff member noted that TDOT's contract-processing timeline can be lengthy. No specific schedule for construction start was given during the discussion.

The apparent low-bid amount in the meeting packet and the TDOT concurrence email are part of the meeting record.