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City Hall needs: security cameras, basement cleanup, elevator work and carpet replacement drawn into capital discussion
Summary
Staff described multiple facility needs at City Hall including an aging camera system, rekeying, basement cleanup, elevator completion (estimated $100,000), and potential carpet replacement (estimated $200,000 for main floor). A grant application for elevator work was denied and staff will pursue other funding.
Staff updated the council on maintenance and security needs at City Hall, saying the building—s camera system is outdated, the outside doors were rekeyed, the basement has been cleared of surplus items and the elevator project remains an outstanding capital need.
Why it matters: Completing the elevator would open usable basement space for programs (including the seniors program) and potential revenue or storage; staff said preliminary elevator completion estimates are around $100,000. Carpet replacement for the main floor was estimated at roughly $200,000. Staff said a grant request to the governor's office seeking about $300,000 (including elevator work) was turned down and that the city will continue seeking funding.
Details staff noted: - The building—s camera system has been nonfunctional and staff engaged a vendor to inspect it; the vendor suggested the system's computer and possibly the cameras themselves are old and may need full replacement. A quote will be sought. - Staff said they cleaned and cataloged basement items, reduced unknown key holdings and rekeyed external doors; mayor and certain staff will receive keys. - The elevator completion would allow designated basement storage or program space and could enable revenue or improved services; staff said the elevator cost estimate is about $100,000 and that the city will evaluate staged finishing of the basement after the elevator is completed. - Carpet replacement was estimated at approximately $200,000 for the main floor; staff noted they plan continued twice-yearly cleaning, which a vendor said preserves current carpet life.
Next steps: Staff will obtain camera-replacement quotes, continue to pursue grant or budget options for elevator and carpet work and return with more precise costings. Council asked staff to prioritize safety and access items and to align funding requests with capital planning.
Ending: Staff will follow up with cost estimates and seek funding opportunities; any capital appropriation will be brought to council for action.
