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Council approves two budget resolutions to carry 2024 encumbrances into 2025 and cover negative balances

2097791 · January 9, 2025

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Summary

The council approved Resolution 2025‑01 and Resolution 2025‑02 to address negative account balances and to carry open purchase orders and encumbrances into the 2025 budget year.

The Town Council approved two budget‑related resolutions intended to close out fiscal year accounting issues and carry unresolved encumbrances into 2025.

Finance staff (identified in the meeting as Miss Hathaway) explained that Resolution 2025‑01 transfers funds within the 2024 budget to cover negative account balances so the fiscal year cannot close with deficits. Resolution 2025‑02 carries forward purchase orders and contracted services that were ordered but not yet delivered so the funds remain encumbered in 2025.

Councilors asked procedural questions about the purchase order approval workflow and staff explained a multi‑step approval process: purchase orders show as “pending” until final approval and then are marked “approved” when they have been authorized. The council approved both resolutions on voice vote with no opposed votes recorded. One ministerial correction to a resolution title was noted for the record.