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El Mirage approves up to $130,000 contract with Woodruff Construction for YMCA classroom remodel using Tohono O'odham grant
Summary
Council authorized the city manager to contract with Woodruff Construction for a classroom remodel at the Northwest Valley YMCA using a Tohono O'odham Nation 12% gaming distribution grant; the total authorization includes a small contingency, bringing the not-to-exceed amount to $130,000.
The El Mirage City Council on Jan. 7 authorized the city manager to enter into a contract with Woodruff Construction to complete a classroom remodel at the Northwest Valley YMCA, using a Tohono O'odham Nation 12% gaming distribution grant. The authorization caps the project at $130,000, which includes the grant award and a standard construction contingency.
City staff explained that an annual state licensing inspection identified a need to better subdivide a large preschool classroom to meet separation requirements for age groups. The city and the YMCA identified the Tohono O'odham Nation 12% local revenue sharing grant as a funding source; the grant award covered approximately $123,778 and the city identified in-kind staff services valued at about $5,300. Staff requested a 5% contingency of $6,199.75 to account for unforeseen construction conditions, producing a total not-to-exceed authorization of $130,000.
Sean, a city staff presenter, said the project will split a single large room into two classrooms with additional storage and required egress improvements, bring the facility into better alignment with state child-care licensing rules and potentially allow program expansion. Northwest Valley YMCA Executive Director Mary Davis told the council the preschool currently has a wait list of six children.
Councilors praised the project as a use of outside grant funds to upgrade a facility serving low-income and single-parent households. "It's really important that we do whatever we can with the space we have to expand these services," a councilor said. The council moved to approve the contract and associated transfers to implement the grant; the motion passed and staff will work with the YMCA and Woodruff Construction to complete the work this spring and summer within the grant's one-year timeline.
Staff said the contingency is expected to remain unspent but was included as a standard construction buffer. If the contingency is needed, the city will use previously unallocated budget dollars only as required; staff described the project as grant-funded with minimal anticipated city outlay.
