Vestavia Hills board approves September financials, job description updates and personnel items

At its Oct. 27 meeting the Vestavia Hills City Schools Board of Education approved the district’s September 2025 financial statement, a set of consent items, updates to the director of technology job description and personnel recommendations.

Finance staff presented the financial statements and check register for the period ending Sept. 30, 2025. "As of September 30, we have collected 105.9% of our budgeted and ad valorem tax revenues compared to 114.7% at this time last year," said Courtney, a district finance presenter. The statement noted $96,397 in interest income from the district’s treasury sweep account for September and an ending general fund balance for fiscal year 2025 of about $16,100,000, representing roughly 1.76 months of reserves. Staff said the year-end projection had been slightly higher, at about $17,000,000, and attributed the variance primarily to unexpected maintenance contract costs and a required pass-through to the Child Nutrition Fund to meet a one-month balance requirement.

District staff explained the child nutrition pass-through is required when the Child Nutrition Fund does not meet the state guideline of one month of fund balance: "In this instance, it was approximately $415,000 is what they had to have in fund balance at year end. So they were a little short of that from operations. So the general fund has to pass that over to them in order for them to maintain their 1 1 month fund balance," Courtney said.

Board members then approved the financial statements by voice vote. The board also approved consent items that included disposal of obsolete textbooks and workbooks and authorization of overnight and out-of-state field trips.

Under business, the board approved updates to the director of technology job description. Staff said the changes reflect qualification adjustments required by the 2024 legislative session; the update focuses on required qualifications and compliance with the law.

The board approved personnel recommendations, including the recent appointment of Jason Foster as director of technology. The board also approved a license agreement with Dixie Screen Print Inc. (covered in a separate item) and other routine consent items.

All motions recorded during the meeting carried on voice votes with the board answering "Aye." No nays or abstentions were recorded in the transcript.

Votes at a glance

- Financial statement (period ending Sept. 30, 2025): Approved (voice vote). Key figures: 105.9% of budgeted ad valorem revenue collected; $96,397 interest income; general fund balance ~$16.1 million; child nutrition pass-through approximately $415,000.

- Consent items (property disposal, overnight/out-of-state field trips): Approved (voice vote).

- Director of technology job description update (reflecting 2024 legislative qualifications): Approved (voice vote).

- License agreement with Dixie Screen Print Inc.: Approved (voice vote).

- Personnel recommendations (including appointment of Jason Foster as director of technology): Approved (voice vote).

Board members did not request additional hearings or hold items for future discussion during the meeting; staff indicated standard follow-up tasks for implementation where applicable.