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Commission discusses landfill operations, tonnage growth and RFP approach for engineering and management services
Summary
Commissioners heard staff briefings on the county landfill's capacity planning and agreed to issue competitive solicitations for (a) engineering services and (b) a management/operations consultant. Staff said the county has a firm out‑date in 2036 for the current site and is seeing rising daily tonnage toward a 1,000‑ton target to support closure
The Board of County Commissioners discussed the future of the county landfill on Jan. 20 and directed staff to proceed with competitive solicitations for engineering and operations/management services in the coming weeks.
County manager Wayne Johnson summarized options for procurement after a previously planned standalone request for proposals (RFP) for management consultation was reviewed with the commission. Several commissioners expressed a preference for issuing two concurrent RFPs — one for engineering and regulatory compliance services, and one for an independent operations/management consultant — rather than bundling both deliverables into a single contract.
The county faces a long‑range schedule for the present landfill. Staff said the county must be off the existing landfill by 2036 and should begin ramping down operations by 2034; engineering and operational planning for a successor facility are already under way. Mark (county landfill staff) told the commission that average daily tonnage has risen from roughly 600 tons per day to about 800–850 tons per day in the past six months; staff identified a planning target of approximately 1,000 tons per day to meet new‑site financing and closure goals.
Commissioners discussed equipment replacement cycles and the capital needs of operating two sites in transition. County staff said compactors and heavy equipment require periodic rebuilds and replacements (costs were discussed qualitatively), and the county is already looking at using on‑site materials at the new location for road construction and initial development.
On procurement approach, commissioners asked whether issuing two separate RFPs would limit flexibility. Staff recommended concurrent solicitations: keep the engineering contract on a multi‑year basis (three years with an option for a fourth, per practice) and offer the management/operations consultant contract as a shorter, one‑year agreement with an option to extend if needed. Commissioners agreed to proceed with concurrent RFPs and with a shorter management services contract to preserve flexibility.
Revenue and intake: Mark told commissioners that revenue at the landfill had increased and that intake (tons per day) has substantially risen this year, helping county finances; the commission had previously adopted policy adjustments to tipping fees that staff said have contributed to higher throughput.
Ending note: staff will post the engineering and management RFPs in the coming weeks, evaluate respondents and return to the commission with recommended awards and contract terms.
