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Commission discusses payroll outsourcing proposal; members ask for more time and agree to revisit Dec. 20
Summary
County staff presented a payroll outsourcing proposal (ADP). Commissioners and staff discussed implementation timing, data exports from the county system, cost impacts and whether payroll frequency (monthly vs. biweekly) would change. Commissioners agreed to delay action and review vendor responses and technical questions before a decision.
The commission discussed a payroll‑processing proposal from an outside vendor (ADP was cited in the discussion) that would move payroll processing from an in‑house workflow to a vendor platform. County staff described expected benefits: automated tax filings, electronic employee access to pay statements and document storage, and outsourcing of routine payroll tasks. A one‑time onboarding fee and a recurring monthly fee were included in the vendor materials shared with commissioners.
Commissioners and staff asked operational and timing questions: whether the vendor could accept an export file from the county’s current system (CIC) to avoid double data entry, whether the proposed timeline (implementation in February) was feasible, and whether changing pay frequency (monthly vs. biweekly) would affect fees. Commissioners also discussed whether a transition now would create duplicate work around year‑end accounting and recommended giving the clerk time to review the proposal and to speak directly with the vendor before approving implementation.
After discussion the commission agreed to table a final decision and to revisit the payroll outsourcing proposal in a follow‑up meeting (the commission scheduled further review prior to the likely award/implementation date). Staff said they would provide vendor contact information and arrange any needed demonstrations or follow‑up questions.
