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Ada County commissioners reject coroner remodel bids, adopt fee increase and approve routine business
Summary
At its Dec. 10 meeting the Ada County Board of Commissioners voted unanimously to reject all bids for the coroner’s imaging-room remodel and to adopt a Sheriff’s Office fee schedule increase, and approved a series of routine procurement, personnel and claims items.
The Ada County Board of Commissioners voted unanimously Dec. 10 to reject all bids for Bid 25008 — the coroner’s office imaging room remodel — and directed staff to rebid the project.
Procurement staff told the board the county’s evaluation team found discrepancies between addendum language about flooring and what bidders submitted. "It is the recommendation of the evaluation group to reject all the bids submitted for bid 25008 and rebid this project," said Bob Perkins of city-county procurement, reading the evaluation team's letter dated Dec. 10, 2024. Commissioners then moved and approved the rejection and rebid without further discussion.
Why it matters: rejecting bids delays the remodel schedule and requires staff to issue a new solicitation; the county cited specification discrepancies as the basis for the rejection rather than bidder pricing or qualifications.
The board also approved a package of routine and time-sensitive items that were on the agenda. Commissioners adopted Resolution 3050, which increases the Ada County Sheriff’s Office fee schedule, and adopted Resolution 3051 to sell surplus county personal property (printer toner cartridges) at auction after an internal reuse effort failed to place the items. A no‑cost change order to push the substantial-completion date for the Ada County first-floor remodel (Agreement No. 30108) was approved to accommodate a long-lead dividing wall component.
Procurement opened proposals for RFP 25016, an ARPA-funded design-build contract to install a 95-kilowatt photovoltaic system at the county’s weed, pest and mosquito abatement facility; three firms submitted proposals. The board agreed to table final ranking and award recommendation to Dec. 17, 2024 so staff can complete evaluations.
Other routine approvals included catering permits and two liquor-license transfers; authorization to sign claims journals and personnel actions; approval of tax-cancellation changes; acceptance of the juvenile justice annual financial report for Oct. 1, 2023–Sept. 30, 2024; authorization of two interim events at Expo Idaho; and acceptance of indigent-services recommendations. The board approved minutes, several agreements listed on the agenda, and an EMS-district agreement (Agreement No. 30179) for credit-card payment processing software.
Votes at a glance
- Reject all bids and rebid: Bid 25008 (Coroner imaging-room remodel). Motion: "Reject all bids on award on bid number 25008 and rebid project." Outcome: approved (unanimous). Referenced by procurement recommendation letter dated Dec. 10, 2024.
- Adopt Resolution 3050 (Sheriff’s Office fee schedule). Motion: "Adopt resolution number 3050 as listed on the agenda." Outcome: approved (unanimous).
- Adopt Resolution 3051 (sale of county personal property — toner cartridges). Motion: "Approve resolution number 3051 as listed on the agenda." Outcome: approved (unanimous).
- Approve Change Order No. 1, Agreement No. 30108 (First Floor remodel) — extend substantial completion date; no cost change. Motion: approve listed change order. Outcome: approved (unanimous).
- Table RFP 25016 (ARPA design-build for weed, pest & mosquito abatement PV system) to Dec. 17, 2024 for final ranking and award recommendation. Motion: "Table RFP 25016… to Dec. 17, 2024." Outcome: approved (unanimous).
- Approve catering permits and two license transfers. Outcome: approved (unanimous).
- Approve claims journal dated Dec. 6, 2024; approve personnel actions as listed on the agenda; approve tax cancellations as listed; accept juvenile justice annual financial report for Oct. 1, 2023–Sept. 30, 2024; approve Expo Idaho interim events; accept indigent-services staff recommendations; approve minutes identified on the agenda; approve listed agreements and authorize chair to sign. All carried (unanimous unless otherwise noted on the record).
Commissioners handled the items in the usual consent-like manner: staff presented recommendations, a commissioner moved approval, a second was noted, and the board said "aye" with no recorded dissents.
The chair adjourned the meeting after concluding business.
