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Pryor Creek rec center reports membership gains, Cherokee Nation payment and several accounting questions
Summary
At its July 10 meeting Pryor Creek staff reported membership reached about 2,180 in June, with 167 new members the previous month. Staff said the center received a $54,000 check from the Cherokee Nation that covers payments through May but that some accounting discrepancies—including CD interest postings and a sales tax payable line—remain under a
Pryor Creek Recreation Center staff told the board on July 10 that membership is trending up and that several funding and accounting items need follow up.
Staff reported 2,180 members in June and that the center added 167 new members the previous month. The board packet included a funding summary for the year; staff said the center received a $54,000 payment from the Cherokee Nation that covered reimbursements through May. Staff also said there is approximately $63,002.54 in payments not yet recorded on the revenue side, much of which staff identified as Cherokee Nation and GRDA funds; staff said June's Cherokee Nation payment remained to be collected at the time of the meeting.
Board and staff discussed accounting discrepancies: an interest payment schedule for a CD had months with no interest then large lump payments, and a sales tax payable line item was significantly over budget compared with prior projections. Staff said they will meet with Jeff Coker (city staff) and the clerk's office to reconcile those variances and improve monthly reporting.
Program and operations updates included renewed contracts with swim instructors and strong participation in Cherokee Nation programming and senior activities (Renew Active program pushing about 300 participants). Sophie, a contracted swim instructor, has about 50 children enrolled in summer lessons; staff said they added fines to enforce hygiene and sanitation rules after repeated incidents of vomiting in class. Staff described the fine schedule in the meeting as a first offense of $100, a second offense of $2.50 and removal on a third offense; staff said they are enforcing hygiene requirements and considering schedule adjustments to allow time for sanitizing.
Staff also reported an active‑shooter drill that revealed weaknesses in building audio coverage; the board directed staff to add alarms for the Boys & Girls Club area and to refine internal notification procedures. Recreation staff noted they have seven panic buttons placed in the building and that a vendor explained the buttons require a firm activation so they trigger notifications.
Staff said Darren, who previously worked at the center, accepted a position with the Cherokee Nation in Salina and has left the center. Manager notes included a draft reference binder for board members (bylaws, roster, policy manual, purchasing guidance) that staff prepared to help board members navigate recurring questions.
