Audit on schedule; new monthly Tyler Tech financial dashboards to start
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Summary
Staff reported the 2024-25 audit is on track and Baker Tilly provided work papers to support filing the Annual Financial Report (AFR) with PDE. Separately, staff previewed a new monthly Tyler Technologies dashboard that will show roll-up revenues, expenses, percent used/remaining, and allow customization for board preferences.
Joni (staff member) told the committee the 2024-25 audit is progressing ahead of last year's timeline and that Baker Tilly has supplied work papers needed to prepare the Annual Financial Report (AFR) for filing with the Pennsylvania Department of Education (PDE). She said staff aims to upload the AFR promptly and to present the final audit at the board work session in January.
"We are exactly where the plan said we would be for October, November," Joni said, describing the audit timeline and the coordination needed between audit close and AFR upload.
Joni also previewed a new set of monthly reports generated from Tyler Technologies that will provide a one-page summary snapshot and a two-page revenue report with local/state/federal buckets, year-to-date actuals, and percent-used and percent-remaining metrics. Committee members discussed whether to show percent used, percent remaining, or both; Dr. Redmond (staff member) and Elizabeth (board member) said they preferred having both options available and confirmed the report can be adjusted by staff.
Elizabeth asked staff to locate prior reports that separated retiree benefit costs from active-employee benefit costs; staff said older BoardDocs materials (circa 2022-23) should contain those breakdowns and they will search and provide them to the committee.
No formal action was taken. Staff will continue final audit adjustments, file the AFR with PDE, and roll out the Tyler Tech monthly snapshots to the board and committee.