The Golf Manor Village Finance Committee recommended using American Rescue Plan Act funds to pay a local vendor, Code Blue, to build a new village website under the vendor’s silver tier.

Dr. Mena and members of the community engagement mini‑committee described their RFP process and said the mini‑committee reviewed multiple proposals and recommended Code Blue because the company was local, the proposal was the most economical, the vendor provided a Figma mockup and — importantly — the village would “own” the website rather than lease it. The community engagement group recommended the vendor’s middle tier (silver) to provide expanded communication options, including resident‑selectable text and email notifications.

The vendor’s pricing tiers were described in the meeting: a bronze option at approximately $28,000, a silver option at approximately $38,000 and a gold option at about $49,000. The silver plan’s immediate cost to build the site was stated as $38,000; the vendor offered two maintenance approaches: the vendor could perform ongoing maintenance for a higher annual fee (amount discussed but not settled in the meeting) or train village staff to perform updates and compliance checks for roughly $900 per year. Dr. Mena emphasized that the silver plan included the communication tools the mini‑committee had prioritized.

Committee members raised questions about ADA accessibility requirements, cybersecurity and the village’s existing resident contact lists. Eric confirmed the village maintains a voluntary Mailchimp mailing list and that contact information has been collected at community events; the committee discussed ensuring the vendor’s proposal preserved resident data privacy and that the village obtain appropriate cybersecurity and liability assurances.

A motion to recommend funding the Code Blue silver plan from ARPA was made, seconded and approved by roll call: Fisher — yes; Chesser — yes; Kreimer — yes; Michaelson — yes. The committee discussed but declined the gold tier’s AI features, with at least one member stating a preference to avoid AI‑driven public content on a government site.

The committee instructed administration to proceed with the recommended procurement steps and to return any contract or funding questions to the finance committee if staff determines full‑council approval is required.